Timeline EUROBIKE 2015

Application

Application process: October 2014 – 22. January 2015

• You will receive the Exhibitors Documents by e-mail (application form + information file)
  
• EUROBIKE will confirm the receipt of your application by e-mail. If not please contact us again.
  
• Please note: We don't accept the fax confirmation as arrival notice.
  

Hall allocation

Hall allocation: February – May 2015

• Allocation of the halls with regard to products (categories like shoes, fashion, mountaineering equipment); chronological order of applications is not decisive for the stand positioning
• Individual stand offers by e-mail
• You have to re-confirm the stand location by e-mail for finally booking this stand! With your conirmation your reservation is binding.
  

Admission

Admission: April – May 2015

You will receive the admission documents by e-mail

• Admission invoice (stand rental fee, AUMA fee, possibly power consumption like in the previous year, waste disposal fee and media entry fee (for prices see application). By that time no payment is due! 
• Term of payment after receipt of invoice: 50 % immediately, 50 % by 1 June 2015.
  
• Easiest way of payment: Form. No.1 – Direct-debit mandate for credit cards

• Forms:
  - Promotion materials
  - Room reservation
  - Service file with Technical Forms (power/water installation, walls, carpet, stand guarding/cleaning, parking etc.)

       Attention: Closing date 22 July 2015! Fax or e-mail sufficient

• Catalogue entries: You will receive the login data by e-mail for entries in EUROBIKE Catalogue (Routefinder) as well as EUROBIKE Guide

      Attention: The Catalogue entry will not be made automatically! You have to confirm the entry online.

• EUROBIKE AWARD 2015: You will receive the application brochure by post for your participation in the EUROBIKE AWARD, also online at: www.eurobike-award.com Attention: Closing date has still to be decided upon.
  

Marketing | Media

Services: June 2015

• Booking of marketing services: Advertising spaces, Banner, Logos, Sponsoring
• Booking of Conference rooms
• Inquiries for Stand parties
• Booking of media services like e.g. New product announcements, personalities at your stand, press conferences, press boxes at the press center/ online
• Guest tickets: You will receive the requested number of 1 day or 4 day ticket vouchers by post or e-mail
  
• Ticket shop for visitors online; also exchanging vouchers online

Engineering

Stand engineering: July 2015

• Closing date for Technical forms: 22 July 2015 (Invoice directly from sub-contractors)
• Parking tickets: You will receive the parking tickets between the hallsby mail. All other parking spaces are for free/without parking ticket.

• Exhibitor passes: You will receive the free exhibitor passes (number depending from the stand size) by e-mail.
• Further exhibitor passes can be ordered informally by  E-Mail 

     Attention: You will only receive the exhibitor passes by email once the admission invoice is totally paid

Construction, Dismantling

Construction and Dismantling: August 2015

Construction time

19.08. - 22.08.2015  |  07:00 a.m. - 8:00 p.m.

23.08. - 24.08.2015  |  07:00 a.m. - 10:00 p.m.

25.08.2015               |  from 7:00 a.m. continuous

Construction premature | before 19.08.2015

100 EUR per day (prebooking latest July 28, 2015 at the project mangementt.

Construction times as agreed

Construction main hall way carpet | Tuesday, 25.08.2015

The main hall ways have to be free of building material, because of the carpet laying. It is not allowed to drive with vehicles on the carpet!

Construction Zeppelin hall 

Monday 24.08. and Tuesday 25.08.2015 from 7 a.m. continuous

Construction DEMO DAY
24.08. - 25.08.2015 | from 8:00 a.m. continuous to 8:00 a.m.

Dismantling time

29.08.2015                 |  from 6:00 p.m. continuous

30.08.2015. - 01.09.2015 |  07:00 a.m. - 10:00 p.m.

01.09.2015                 |  to 6:00 p.m.

Dismantling Zeppelin hall
29.08. 2015 until 30.08. 2015  |  from 6:00 p.m. continuous

Dismantling DEMO DAY
25.08.2015 | from 05:00 p.m.

Opening hours for visitors
26.08.2015- 28.08.2015 | 8:30 a.m. - 6:30 p.m. | Trade visitors only
29.08.2014                         | 9:00 a.m. - 6:00 p.m. | Public day

Entrance for exhibitors: 1 hour prior to the show.